Data Entry Job Description, Resume and Interview Tips

Data Entry Resume

Data Entry Resume : A Data Entry professional is sometimes named a ‘typist’. He/she is one of the staff members who is employed to type data into a database using a keyboard. Often, the keyboards used by the data entry professionals have specialist keys and multiple colors to help them in the task and speed up the work.

Job Description for Data Entry Resume

Job description for Data Entry resume may include, but are not limited to, the following:

Verifies information operates data entry devices and prepares documents. Processes account information, customer information, and a variety of other forms of documents by resolving inconsistencies and reviewing data for errors using standard data entry procedures.

Requests further information for documents that are considered incomplete. Keeps records of tasks, files, and proofread reports; Checks completed work for errors or duplicate information before submitting the final product. Verifies corrects, deletes unnecessary data, or combines data from several sources before entering into a file.

Enters information into specific files or forms from recorded material, handwritten pages, or figures contained in printed files; Deciphers sloppy handwriting, garbled recordings, or faded text and transforming into digital data.

Also Read Best BPO Resume Format For Freshers And Experienced

Tips for Writing Data Entry Resume

Some of the most important tips for writing a Data Entry resume are as follows:

  • Divide the Data Entry resume into separate sections and subsections along with short paragraphs and bulleted points to make it easily readable.
  • Give all necessary details, such as full name, contact information, telephone numbers, permanent address, email address, and career objective.
  • Include your major professional achievements as Data Entry professional next to the objective section as this gives an idea about the quantifiable results of your work and assigned tasks.
  • Add the Professional History section above the Academic Qualifications section to highlight your work experience.
  • Preferably, write your professional experience and related basic job duties and responsibilities in bullets.
  • Include all your most important skills that are related to the Data Entry in Skills section.


Many things should be included in my Data Entry resume, which is as follows:

  • Write a job objective in your resume that strikes a chord with the employer.
  • It is crucial to summarize your strengths and key qualifications in the top half of the first page. This can be done with the Professional Achievements section.
  • When writing a Professional Experience section, always highlight your achievements.
  • Under each employer, give a bulleted list of your major achievements. Always show quantifiable results of your work in this section.
  • Add your major academic qualifications in your resume that are particularly related to the data entry job.
  • Create a list of your key data entry job-related skills in your resume that can provide benefit to the employer.
  • Add the professional affiliations, workshops, courses, training, and seminars that you have related to your profession, if any.


Some points should be avoided in the Data Entry resume, which includes the followings:

  • Don’t add too many duties, responsibilities, and achievements to your resume as they will conceal the important points.
  • Don’t include a long list of skills in the resume as it will only be viewed with skepticism.
  • Don’t add photos to your resume.
  • Don’t falsify information.
  • Don’t write unrelated personal information, such as your hobbies, health, social security number, age, height, weight, religion, citizenship, race, marital status, or names of your wife and children.
  • Don’t include research papers, dissertations, or lists of publications.
  • Don’t make your resume too lengthy, as anywhere from one to three pages is appropriate.

Action Words:

Action words are used to give a professional look to a resume. Several action words can be used in the Professional Achievements and Professional Experience sections of the Data Entry Resume. Some of the most important of these action words are as follows:

Assisted, Analyzed, Calculated, Coordinated, Delegated, Determined, Entered, Ensured, Executed, Explored, Handled, Maintained, Monitored, Offered, Participated, Performed, Processed, Prepared, Resolved, Reviewed, Reserved, Supervised, Trained.

Interview Tips:

The interview is a very important part of a recruitment process, which greatly affects the selection or rejection of a job candidate. Therefore, the candidate needs to be well prepared for the interview.

Following are some major interview tips that should be followed when interviewing for the Data Entry post.

  • Make a list of common interview questions related to Data Entry and answers, or you can answer them by yourself.
  • Identify attributes, traits, or abilities for Data Entry, which are related to this job and how to get them.
  • Show an interest in the job and a willingness to work hard, but do not overdo it.
  • During the interview, maintain professional behavior and do not discuss your problems.
  • Always close the interview by expressing thanks and appreciation for their time.
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